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Academic conference

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An academic conference is a formal event for researchers to present and discuss scholarly work. These meetings serve as a vital channel for exchanging information between scientists and academics. They function alongside scientific journals and preprint archives to spread new knowledge. Beyond sharing data, participants gain several professional benefits from attending. They can improve their presentation skills and develop an academic habitus, which refers to the habits of scholarly life. Researchers also receive feedback from their peers on their ongoing studies. These events allow for informal communication regarding new job opportunities and future collaborations.

PhUSE Computational Science Symposium 2016 (26133831630)
PhUSE Computational Science Symposium 2016 (26133831630)

Most conferences rely on various types of presentations to share information. Standard presentations are usually short and concise, lasting between 10 and 30 minutes. These talks are typically followed by a period of group discussion. A major feature of many meetings is the keynote lecture. These are delivered by keynote speakers, who are often scholars of high standing. Keynote lectures are much longer than standard talks, sometimes lasting up to 90 minutes. Some conferences also feature panel discussions to bring multiple perspectives to a single topic. Other formats include round tables, poster sessions, workshops, or even participant-driven "unconferences."

Panel Discussion (19307220363)
Panel Discussion (19307220363)

Conferences can be organized into three distinct categories based on their scope. Themed conferences are small meetings organized around one specific topic. General conferences have a much wider focus and include sessions on many different subjects. These are often held annually by regional, national, or international learned societies. The third type is the professional conference, which is not limited to academics. These meetings cover issues that are academically related but involve a broader group of professionals.

PhUSE Computational Science Symposium 2016 (26133831630)
PhUSE Computational Science Symposium 2016 (26133831630)

There are different ways that people physically or digitally attend these events. Traditionally, conferences were organized as in-person meetings. However, the COVID-19 pandemic caused many to switch to virtual or online formats. Many organizations now use a hybrid format, which combines in-person and virtual attendance. Virtual meetings may use synchronous formats, which are live, or asynchronous formats, which use pre-recorded content. Because people join from different time zones, some participants may have to join during their night-time. Some organizers try to fix this by alternating schedules so everyone can participate during the daytime at least once.

LAR-Konferanse 06 Foto Lars-Andreas Kvisle - forsamling 5
LAR-Konferanse 06 Foto Lars-Andreas Kvisle - forsamling 5

Organizing a large meeting requires significant planning and infrastructure. Most meetings are organized by a scientific society or a group of researchers. Large events might hire a Professional Conference Organiser, or PCO, to handle the details. To find speakers, organizers issue a Call For Papers (CFP) or a Call For Abstracts. This document explains the theme, the topics, and the deadlines for submission. Presenters often submit their work through online management services. In larger meetings, academic publishing houses may set up displays, and there may even be job interviews or social tours.

PhUSE Computational Science Symposium 2016 C 1089 (26340497691)
PhUSE Computational Science Symposium 2016 C 1089 (26340497691)

While most conferences are legitimate, some are known as predatory conferences. These meetings are set up to appear like real scientific events, but they are actually exploitative. They do not provide proper editorial control over the presentations being given. Some may even falsely claim that famous academics are involved to look more important. This is an expansion of the predatory publishing business model. This model involves charging authors high fees without providing real services. Examples of conferences labeled as predatory include BIT Life Sciences and SCIgen.

America’s Got Regulatory Science Talent 2017 Competition (02176) (34031793065)
America’s Got Regulatory Science Talent 2017 Competition (02176) (34031793065)

Finally, the academic community faces challenges regarding the environmental impact of these events. Traveling to conferences generates a large amount of airplane traffic. This creates a carbon footprint, which is the total amount of greenhouse gases produced. Many environmental scientists have noted the paradox of needing to fly to discuss sustainability. An analysis of 116 conferences held in 2016 showed that only 4% offered carbon offset options. Furthermore, only 9% of those conferences implemented measures to reduce their environmental impact. Since the pandemic, the use of teleconferencing has increased to help address these issues.

PhUSE Computational Science Symposium 2016 (26133831630)
PhUSE Computational Science Symposium 2016 (26133831630)
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Panel Discussion (19307220363).jpg
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PhUSE Computational Science Symposium...
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